How To Mail Merge in Microsoft Word

You can learn how to use the “MailMerge” feature in Microsoft Word.Mail Merge can be used to assign a different address, name, or other piece of information to each copy of a document.If you want to personalize newsletters or statements, you don’t have to write each person’s name or address at the top of the document.

Step 1: It’s possible to open Microsoft excel.

The app icon for Microsoft excel is similar to a white “X” on a green background.The new page will open.If you already have a contact sheet in excel, you should import it instead.

Step 2: Click the blank one.

It’s on the left side of the page.This will open a blank document.

Step 3: Add your contact information.

The first name of your contacts will be entered in this column.The last names of your contacts will be in this column.This column contains your contacts’ phone numbers.The street addresses of your contacts will be in this column.Your contacts’ cities of residence will be listed in this column.The states of residence of your contacts will be shown in this column.This column contains your contacts’ ZIP codes.The email addresses of your contacts will be in this column.

Step 4: Your contacts’ information will be entered.

The contact information for each of the people you want to generate a mail merge should be entered in column A, cell 2.Make sure that the information is correct.

Step 5: You should save your document.

Click, double-click, and then type the document’s name into the text box on the left side of the window.Click, enter the document’s name in the “Save As” field, select a save location, and click.You will need to find the spreadsheet later in your saved location.

Step 6: It’s a good idea to close the excel.

The red circle is in the upper- left corner of the Macintosh computer.You can use Microsoft Word to create the merge mail.

Step 7: You can open Microsoft Word.

The Word app icon is white and has a blue background.The “New” page will be the same as with excel.If you have an existing Microsoft Word document that you want to import, double-click it to open it and skip the next step.

Step 8: Click the blank document.

There is a white box on the left side of the page.A blank Microsoft Word document will open.

Step 9: You can click the Mailings tab.

The Microsoft Word window has a tab at the top.Below the row of tabs, there is a toolbar.

Step 10: Click to select recipients.

It can be found in the “Start Mail Merge” section.Doing so leads to a drop-down menu.

Step 11: Click on an existing list.

This option can be found in the drop-down menu.A new window will open.You can choose the option in the drop-down menu to use Outlook contacts instead.By selecting the option, you can type a temporary list of contact information into Word.When you only need to create a few contacts’ information, this is useful.

Step 12: Click on the Microsoft excel contact sheet to find it.

Click on the left side of the window to go to the folder in which you saved the excel sheet.

Step 13: Click Continue.

It is in the bottom-right corner of the window.

Step 14: You should confirm the decision.

Click at the bottom of the window to open the pop-up window.The location from which your contacts will load will be selected by your excel sheet.Check the “First row of data contains column headers” box at the bottom of the window.

Step 15: You should go to the place where you want to put the contact information.

You can find the place where you want to insert contact information by clicking on it.

Step 16: Click the field you want to insert.

There is an option in the “Write & Insert Fields” section.A menu will appear.If you click the tab again, you may have to do this again.

Step 17: Pick a type of information.

In the drop-down menu, click the name of one of the headers from your document to insert it.If you wanted to insert a tag for contacts’ first names, you would click on the drop-down menu.

Step 18: Where necessary, add other information.

This could include contacts’ addresses, last names, phone numbers, and so on.

Step 19: Click Finish to finish the task.

It’s on the far-right side of the tab.This leads to a drop-down menu.

Step 20: A merge option is available.

You can personalize further the documents if you open each recipient’s document.You can print out a copy of your document for each person on your contact sheet.You can send the documents as emails.The destination email addresses will be selected for the contacts.

Step 21: Go to the on-screen instructions.

Depending on the option you choose, you will have an additional form to review.The mail merge process will be completed if you do that.